Outlook 2010: How To Avoid Going Over Quota

by | Oct 2, 2012 | Email Hosting, SEO

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Mail interruption is such a pain, no one wants to miss out on an important message. It’s especially frustrating when the problem is so easily avoided.

For those of you who use Outlook, there’s a handy little feature hidden away that can really save the day. This setting tells the server to hold on to your mail for a certain amount of days and then delete it. “Oh no,” you say, “I don’t want to lose my mail!” Fear not. Your mail will be stored on your device locally. Outlook will retain a copy of your mail. You can build up your awesome collection of mail until you run out of space on your computer.

Many of our clients neglect this simple setting, and often I have to make the call to explain that they are over quota. It’s not fun for anyone. You might not really get what I’m trying to explain, or maybe you just don’t have time to deal with the issue. Email should be seamless, right?

We can avoid the inconvenience of mail disruption, as well as the lost time and frustration that stems from it. One huge step, is really just a tiny change of settings! Let’s get started.

 

First we look to the upper left-hand corner of Outlook 2010, and click File.

 

You will see a heading that reads Account Information. Under this heading please click and select Account Settings.

 

You will see your email account, please click on it to open up the next panel.

 

Now we will click on More Settings.

Here comes the good part…

 

Please check the boxes next to the text “Leave a copy of messages on the server” and “Remove from server after __ days“.

Congratulations! You have now taken a small step to avoid a HUGE hassle.

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